For commercial flooring contractors
Flooring estimating software that carries the whole bid
Assemblies, site conditions with moisture readings, branded proposal PDFs, and client e-sign approval — priced math done server-side, so the number on the PDF is the number in the system.
14 days, full Pro, no credit card.
Estimate with assemblies, not arithmetic
Build kits once — material, labor, sundries per sqft, LF, or each, with waste and coverage rounding — and apply them to a measured area. Every quantity computes server-side; carton counts snap to whole cartons the way the warehouse will actually order them.
Moisture on the bid, not in the dispute
RH and calcium chloride readings live on the quote's site assessment. A reading past install limits flags the area until a mitigation line covers it — the estimate defends itself before the slab does.
Proposals that look like you
Your letterhead, your logo, grouped scope, site conditions, and up to six site photos on a server-rendered PDF. Change orders ship as new versions with a visible diff — the client sees exactly what moved.
Approval without the print-sign-scan loop
Email the proposal with a live link. The client approves online with a typed name and an optional e-signature — the approval stamps the quote, the PDF, and the timeline.
Per-GC contract pricing
Fixed prices per product or percent-off-list per manufacturer, per customer. Catalog-linked lines pick up the contract price automatically and still show your margin — the price is never an opaque override.
Price lists in, not typed in
Import manufacturer price lists from CSV or fcB2B EDI 832 files. Re-importing a list reprices your catalog in place — no duplicate products, no stale costs under your estimates.
The estimate is the start of the job, not a spreadsheet
Measure in the takeoff workspace, price with assemblies, win the approval — then one click converts the quote into a job with phases, purchasing, and billing already connected to the locked contract numbers.
Estimating questions, answered
- Is this flooring estimating software for commercial contractors or retail dealers?
- Commercial contractors. Floorbase is built for owner-operated commercial flooring companies bidding GC, property-manager, and owner-direct work — not a dealer ERP with a showroom, POS, and samples module you'll never use.
- Can I put moisture readings on the estimate?
- Yes — site conditions live on the quote itself. Record RH (ASTM F2170) and calcium chloride (ASTM F1869) readings per area; a reading past install limits raises a visible warning until a mitigation line item covers it, so the mitigation money is in the bid, not in a change-order fight later.
- How do clients approve an estimate?
- Every quote can go out as a branded PDF with a live approval link. The client reviews scope, site photos, and price online, then approves with a typed name — and can sign with an e-signature pad. Approval is stamped on the quote and the PDF.
- What happens to the estimate after we win the job?
- One click converts an approved quote into a job: the winning version locks as the contract, phases generate from the quoted scope, and job costing tracks committed and actual cost against those locked numbers for the life of the job.
- Can I keep my RFMS numbers?
- Yes. Every quote, job, and customer accepts your legacy RFMS number alongside Floorbase's own numbering, so estimates cross-reference cleanly while you run both systems.
Priced in public, proven on real bids
From $99/seat, published on the pricing page. Built hand-in-hand with Happy Co Floors, a SWaM-certified commercial flooring contractor near Richmond, Virginia — every estimating workflow here priced a real bid first.